Why Your Office Needs a Numbering Machine
Mar 20, 2025
Manually numbering documents? That’s slow and error-prone. A Numbering Machine does the work faster—while automatically changing numbers with each stamp.
In this post, I’ll show you what an automatic numbering machine is, why your office needs one, how to use it, how to choose the right type, and what you'll find in the box.
1. Automatic Numbering Machine:
What is It? An Automatic Numbering Machine is a self-inking stamp that automatically prints sequential numbers on documents. With every press, it advances to the next number, saving time and reducing mistakes.
What are the Different Types? Numbering Machines come in 8-digit, 10-digit, and more.
💡Did you Know?: Buying a 10-digit machine doesn't mean you must use all 10 digits. You can set it to print fewer digits, like 4, 6 or 8, depending on your needs. More digits just mean extra flexibility!
2. Why does Your Office Need a Numbering Machine?
You might wonder, “Can’t I just print serial numbers instead?”
While computers can print serial numbers, Automatic Numbering Machines are essential when working with irregular-sized documents (tickets, bank bills, cash sales slips, invoices, purchase orders), handling bulk paperwork without a printer, or needing quick, on-the-spot stamping.
That’s why they’re widely used in off-site offices, banks, hospitals, legal offices, courts, and government agencies—where numbering must be fast, consistent, and hassle-free.
3. How to Use Automatic Numbering Stamps?
1️⃣ Add Ink - Attach the felt pad to the holder and apply a few drops of oil-based ink to the felt pad.
2️⃣ Set the Starting Number - Using the included stylus, adjust the digits to your desired starting point. For example, if you're stamping invoices and want to begin at 1001, set the wheels to 1001 and adjust the other wheels to the blank position so only the required 4 digits are printed.
3️⃣ Position & Press - Align the machine on your document and press down firmly for a clear, even print.
And that’s it! With each press, the numbers advance automatically—saving you time and effort.
4. What is Included in the Box?
The box includes everything you need to get started with your numbering machine. Here's what's inside:
✅ Deli 8-Digit/ 10-Digit Numbering Machine
✅ Bottle of Oil-Based Black Ink
✅ Stylus for Adjustments
✅ Felt Pad Refills
5. Maintenance
To keep your numbering machine in top condition, here are a few maintenance tips:
- Removing Excess Ink: If there’s too much ink on the felt pad, simply dab it with an absorbent tissue to remove the excess.
- Cleaning the Wheels: To clean the wheels, gently wipe them with a cloth and a small amount of mineral spirits to avoid buildup.
6. Frequently Asked Questions
Have questions about your automatic numbering machine? Here are some common ones answered:
- What type of ink is used in automatic numbering machines?
The ink for the automatic numbering machine is included with the purchase. The preferred types are typically oil-based or water-based ink.
- What’s the difference between oil-based and water-based ink?
Oil-based ink offers better adhesion to various surfaces, while water-based ink dries faster but may not adhere as well on certain materials
You can now purchase the Deli 8-Digit and 10-Digit Numbering Machines at AOTS Qatar. Click here to buy yours.
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